Privacy Policy

Arts Council Oklahoma City (“Arts Council Oklahoma City”) are the sole owners of the information collected on the www.artscouncilokc.com site, and will not sell, share, or lease such information to others in ways different from what is disclosed in this statement. This Privacy Policy also covers materials you post to various social media sites or public Arts Council Oklahoma City sites and in which you associate one or more of our hashtags to materials you own or to which you post materials.

Cookies

A cookie is a piece of data stored on the user’s hard drive containing information about the user. Our use of a cookie is in no way linked to any personally identifiable information while on our sites. Once the user closes his or her browser, the cookie simply terminates. If a user rejects the cookie, he or she may still use our sites. Cookies enable us to track and target the interests of our users to enhance the experience on our sites. Some of our business associates, for example, advertisers, may use cookies on our sites. However, we have no access to or control over those cookies. Therefore, Arts Council Oklahoma City and its affiliated entities will not be liable for any damages, injuries, costs, expenses, or privacy issues of any kind directly or indirectly related to our business associates’ use of such cookies.

Log Files

We use Internet Protocol (“IP”) addresses to analyze trends, administer the sites, track a user’s movement, and gather broad demographic information for aggregate use. IP addresses may or may not be linked to personally identifiable information.

Sharing

We may share aggregated demographic information with our franchisees or business associates. This information is not linked to any personal information that can identify any individual person. We may use an outside fulfillment company, but it does not retain, share, store, or use personally identifiable information for any secondary purposes. We may use or require the assistance of another party to provide specific services. When a user signs up for these services, we will share names or other contact information that is necessary for the other party to provide these services. These other parties are not allowed to use personally identifiable information except for the purpose of providing these services.

Social Media Content

From time to time Arts Council Oklahoma City may incorporate and display content from social media sites on www.artscouncilokc.com (“Social Media Content”).  The Social Medial Content may include text, images and video, and we may obtain the content in a number of ways.  As an example, Arts Council Oklahoma City may display tweets from Twitter (including tweets containing an image and video), Facebook posts, images and video, and images and video from Instagram as well as other social media and networking sites.  Arts Council Oklahoma City may also create and encourage the general public to use hashtags (#) to identify, sort and categorize material on social media sites such as Instagram, Facebook and Twitter.  Material marked with a hashtag created by Arts Council Oklahoma City may be displayed on any Arts Council Oklahoma City website, including on pages such as www.artscouncilokc.com/social. Arts Council Oklahoma City may also invite members of the public to upload images or other materials directly to an Arts Council Oklahoma City site or social media page, with or without the use of a hashtag.
Social Media Content may be posted on third-party web sites over which Arts Council Oklahoma City has no control (such as Facebook, Twitter or Vine).  Arts Council Oklahoma City is neither responsible nor liable for the privacy practices or lack of such practices from such other sites.  It is possible that materials you post on social media sites may end up on an Arts Council Oklahoma City site and may be further re-posted to another social media site.  Neither you nor Arts Council Oklahoma City can control this further re-posting.

If you do not want your posts, images or videos to be posted on an Arts Council Oklahoma City site, do not associate any Arts Council Oklahoma City hashtag with your posts, images or videos.  By using or associating any of your social media posts, images or videos with any Arts Council Oklahoma City hashtag, you give consent for Arts Council Oklahoma City to repost your materials on our website.

Social Media Widgets

Arts Council Oklahoma City’s website includes social media features, such as the Facebook Like button and Widgets, such as the Share this button or interactive mini-programs that run on our site. These features may collect your IP address, which page you are visiting on our site, and may set a cookie to enable the feature to function properly. Social media features and widgets are either hosted by a third party or hosted directly on our Site. Your interactions with these features are governed by the privacy policy of the company providing it.

Links

The www.artscouncilokc.com site, and the Arts Council Oklahoma City App contain links to other sites. Please be aware that Arts Council Oklahoma City is neither responsible nor liable for the privacy practices or lack of such practices of such other sites. We want our users to be aware of this when they leave our sites to visit linked sites. We encourage our users to read the privacy statements of each and every site that collects personally identifiable information. This privacy statement applies solely to information collected by and/or through www.artscouncilokc.com site.

Surveys, Contests, Sweepstakes, and Promotions

From time to time, we may request information from users using surveys, contests, sweepstakes, or promotions. Participation in these surveys, contests, sweepstakes, or promotions is completely voluntary. The user has a choice whether to disclose any information by answering the surveys, entering the contests or sweepstakes, or participating in the promotions. Information requested may include contact information (such as user’s name and mailing address) and demographic information (such as ZIP code and age level). Contact information will be used to notify the winners and award prizes or may be used as stated at the time the information is collected. Survey information will be used for purposes of monitoring or improving the use and services offered by www.artscouncilokc.com site, and the Arts Council Oklahoma City App.

Security

We take reasonably appropriate precautions on the Web site to protect our users’ information. Our users’ information collected by us on our Web site, not just the sensitive information mentioned above, is maintained and secured in our offices. Only employees who need the information to perform a specific job (for example, marketing professional or a database specialist) are granted access to personally identifiable information. Employees are kept up-to-date on our security and privacy practices. Periodically, as well as any time new policies are added, our employees are reminded about the importance we place on privacy and are instructed regarding our policies and procedures for proper use and safeguarding of our users’ information. Finally, the servers that we use to store personally identifiable information are kept in a secure environment

Service & Site Updates

We send registered users site and service announcement updates such as the launch of new products, promotions or new sections or features added to the Arts Council Oklahoma City Web site. We communicate with the registered users to provide requested services and to respond to various inquiries and issues using e-mail or direct mail. Out of respect for the privacy of our users, we present the option to registered users to avoid receiving these types of communications. Please see our Choice and Opt-out section below.

Choice and Opt-out

Registered users who no longer wish to receive promotional materials or updates from us or our business associates may opt-out to avoid receiving these communications by following the unsubscribe instructions contained within each communication. Registered users have the opportunity to opt-out of receiving special promotions and offers, or from involvement in focus groups, or may request that their personal information be removed completely from the Arts Council Oklahoma City website and list.

Children

Arts Council Oklahoma City is very sensitive to children’s privacy issues and does not associate cookie data with personal information about children. Arts Council Oklahoma City encourages parents and guardians to supervise their children’s online activities and consider using parental control tools available from online services and software manufacturers. These tools can prevent children from disclosing their name, address, and other personal information online without parental consent. It is Arts Council Oklahoma City’s policy that visitors under 13 years of age should not submit any information on www.artscouncilokc.com site without parental consent.

Contact Us

If you have any questions, comments or concerns regarding this privacy policy or Arts Council Oklahoma City practices please contact us at: Arts Council Oklahoma City 400 W. California, Oklahoma City, OK 73102, Telephone: 405-270-4848, E-mail: info@artscouncilokc.com. This privacy statement is effective as of May 1, 2015.

Notification of Changes

We will use information in accordance with the privacy policy under which the information was collected. If we change our privacy policy, we will post those changes on our Web sites so that our users are always aware of what information we collect, how we use it, and under what circumstances, if any, we will disclose it. If at any point we decide to use personally identifiable information in a manner different from that stated at the time it was collected, we will notify users by e-mail. Users will have a choice whether we may use their information in this different manner.